Archive for the ‘Site License’ Category

Navigating the NYC Holiday Permit Embargo

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Still hoping to activate your event in NYC during the upcoming holiday period? We can help!

By, Tommy Hennigan – Contributor
Partner, EventPermits LLC

 

The annual NYC Holiday Permitting Embargo will commence on Thursday, November 15, 2018, and run through Wednesday, January 2, 2019, from 6:00 a.m. to 11:59 p.m. 

During this embargo period, all roadway, sidewalk, and DOT Plaza activities will be restricted, and no permits will be issued or honored by The City of New York, in the confines of the multiple and various embargoed areas.

Any permits issued prior to the date of this notice, for execution during this embargo period may be suspended for the period noted above, at the discretion of the Mayor’s Office and NYPD.

Photo by www.GroupPhotos.com © All Rights Reserved

In certain situations, it may be possible to be granted a “Special Use Waiver.”  Requests for such waivers should only be requested and submitted for “critical reasons” for a specific project. There is a mandatory Waiver Review Filing Fee, which is required to be paid prior to a waiver being granted, or reviewed.

Prior to this embargo period, all necessary measures must be taken so that all roadways and sidewalks are in proper condition to allow for the expeditious and safe movement of vehicular, bicycle and pedestrian traffic.

Please note that this embargo applies to NYC DOT and NYC special event permits.

Still hoping to activate your event in NYC during the upcoming holiday period? We can help!

If you or your client are looking for large footprint, with a high visibility location where your experiential marketing event will not be affected by the holiday permit embargo, (including in the Times Square area), you’ve come to the right place.  But, space, dates and locations are severely limited.

To reserve a great location in NYC for the holidays, please contact us immediately at:  team@eventpermits.com.

EventPermits Brings The Ultimate Nick Jonas Tour Bus to LA

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Booking.com provides travelers with three unique experiences

Ultimate Nick Jonas Tour Bus

By, April McCarty-Caggiano
Director of Client Services

Project Background

EventPermits recently assisted Booking.com with a mobile marketing campaign to promote the debut of it’s new category, “Book The US List.” Their newly launched website update features the most unique places to stay in each of the 50 states and Washington, DC.

Travelers, from around the globe, entered a contest on the booking.com website where they were able to choose from one of three once-in-a-lifetime locations to spend a night. These unique locations included: The Empire State Building in New York City, American Airlines Arena in Miami, Florida or the Ultimate Nick Jonas Tour Bus in Los Angeles, California.

How We Made it Happen

Booking.com wanted the final venue or location of the Ultimate Nick Jonas Tour Bus to be as exclusive as the opportunity itself. The bus needed a picture-perfect LA backdrop. They approached EventPermits to help secure the iconic Hollywood Sign. 

Press was able to witness the exciting announcement of the winner’s special opportunity on the morning of March 8th, where they received worldwide media attention along with social media buzz for the activation.

Though it was not the exact tour bus Jonas takes on the road, the singer played a large role in the design. He even included some of his favorite things within the tour bus, in order to provide the most authentic fan experience as possible.

In addition to the one-night stay, the lucky guest enjoyed a guided tour of LA and a meet and greet with the singer. The winner also received dining at two of Nick’s favorite restaurants and transportation to and from the bus. 

To read more about this activation click here.

DINNER FOR 80 – STAGING A UNIQUE OUTDOOR EVENT IN NYC’S HISTORIC FINANCIAL DISTRICT

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permits for events in nyc

We recently facilitated the location, site licensing, approvals and secured permits for an event in NYC’s Financial District hosted on July 21st by a leading Belgian beer company. Manhattan’s first paved road, the historical cobblestone Stone Street, served as the perfect location for an evening event celebrating Belgium National Day, complete with jazz music, food and beer. Belgium National Day commemorates July 21, 1831 when Leopold of Saxe-Cobourg became the first king by swearing allegiance to the newly created Belgian constitution.

We performed location scouting throughout Manhattan before settling on the location Stone Street and Mill Lane in the Financial District. To capture the client’s vision, we coordinated the contract with the managing party that allowed our client to activate in the space. We paid close attention to all details to ensure the historical cobblestone street was protected and residential regulations were observed. We also secured a sound permit for a live band performance during the event.

We oversaw and facilitated the entire event process, from securing the unique location, site agreement and permits, to the transformation of Stone Street and Mill Lane into an authentic Belgian Beer Garden. Firefly lights and beer chalice-chandeliers hovered over a long wood table, enhancing the magical feeling of summer. The invite list included about 80 bloggers and social media experts who enjoyed dinner and cocktails compliments of an iconic NYC restaurant and caterer. To ensure the event ran smoothly, we had 10 security staff onsite throughout the event, overseeing the safe and seamless production, management and breakdown of the event.

Our longtime relationship and alliance with managing parties on Stone Street assisted us to secure the best and most unique location for this special event. Our familiarity with the area ensured the event went off without a hitch. For more information on permitting special events in the Financial District, please contact us.

Permits by EventPermits: Sound Permit

Security Coordinated by: EventPermits

Logistics and Coordination by: EventPermits

Security Provided by: Marty Barnes Security

Location: Financial District, NYC

TJ Griffin contributed to this post.