Event Permitting Agency Secures New York City Activity Permit for Major Athletic Apparel Brand Activation in New York’s Union Square Park

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EventPermits secured a special activity permit for a sidewalk brand display set up in Union Square Park, in New York City, for a leading, high-end sports apparel brand.

(NEW YORK, NY) On March 5, EventPermits supported the successful activation of a small one-day only street event in Union Square. A small pop-up display representing a world-renowned sports apparel brand was positioned on the west side of Broadway between 17th and 18th street and was supported by roaming brand ambassadors. To produce the successful event, EventPermits worked with their client, a global marketing agency, and secured the necessary activity permits that allowed the event to take place.

An activity permit covers a vast range of different types of street events, including street activities that promote, advertise or introduce a product, brand, company or commercial entity to the public. For this specific activation, only an activity permit was required. The event featured a 5-foot by 5-foot product display set up on the sidewalk that featured the brand’s logo, an assortment of water bottles and a men’s athletic top. Brand ambassadors outfitted in athletic apparel items featuring the brand’s logo were stationed along the sidewalk to engage passersby.

“This activation had a smaller footprint, but was by no means insignificant or less engaging,” said Stella Fitzpatrick, Owner of EventPermits, a Woman-Owned Business (WBE) in New York City. “Securing the proper permits in advance of the event activation is essential to our running a successful event on behalf of our agency client. This event required an activity permit to allow its placement on the sidewalk. Though it only required the one permit, without it the event could easily have been shut down. We work closely with multiple city agencies in order to make sure all aspects of the event are properly permitted.”

EventPermits cuts through the red tape of the special event process, working as a behind-the-scenes support team exclusively with and on behalf of its advertising, public relations and event marketing agency clients. The company’s primary focus is securing prime locations and the necessary permits for staging successful corporate events from coast to coast. Based in Hoboken, New Jersey and the New York City metro area, EventPermits also has fully staffed offices in Atlanta, Boston, Chicago, Los Angeles, New Orleans, San Francisco, Toronto and Washington DC. To obtain a quote, please visit http://www.eventpermits.com or contact Rick Arnstein by telephone at (201) 223-1602 x111.

Posted in New Room, Press Releases | Comments Off on Event Permitting Agency Secures New York City Activity Permit for Major Athletic Apparel Brand Activation in New York’s Union Square Park

Citi Bikes Power the Times Square Ball – Procuring Event Permits

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times square street event powers new year's eve ball

The Times Square Ball weighs 11,875 pounds and features 32,000 LED lights. It requires 50,000 watts of power for the entire NYE event — some of which was provided this year by active New Yorkers in Times Square. Six stationary Citi Bikes were posted on the corner of 7th Avenue and 42nd Street on December 28, 29 and 30 for passers-by to pedal. The bikes were hooked up to 75-watt hour dynamometer generators that collected the energy generating from pedaling which ultimately powered the Times Square Ball.

The bikes were also rigged with a small computer to track the watts that were generated by pedaling participants. Most people pedaled for one to five minutes, generating anywhere from one to five watts of power. The longer they pedaled, the more power was produced and saved for the New Year’s Eve ball drop. Power generated from the bikes was stored in 12-volt batteries.

Citi Bike is a bike sharing system operated by NYC Bike Share and sponsored by Citi Bank. Bikes are available all day, every day. They are locked into a network of stations around the city; they can be rented from and returned to any station in the system. The power bikes used in this event were stationary versions and were models refurbished after Hurricane Sandy.

For this event, we secured the activity permit and contracted security services from Marty Barnes Security. Citi Bank teamed up with Times Square Alliance, Countdown Entertainment and agency Pierce Promotions to highlight the sustainability and green initiatives in NYC.

The bikes were available to be pedaled and collect power on December 28 and 29 from 10 a.m. to 10 p.m. and again on December 30 from 10 a.m. to 8 p.m. Participants were given a free day pass to use a Citi Bike in the future.

Permits by EventPermits: Activity Permit

Security Coordinated by: EventPermits

Logistics and Coordination by: EventPermits

Security Provided by: Marty Barnes Security

Promoted Brand: Citi Bank

Location: Times Square

Photo credit: © Charles Sykes/Invision for Citi

Scouting and Securing Locations to Spread #HPJoy This Winter

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location scouting services for special events

In November through early December of 2013, Hewlett Packard launched the HP Joy caravan to share and showcase its latest products that were perfect for holiday gifting. The caravan trekked from the west coast to the east, stopping in seven cities across the country.

The event kicked off at HP’s headquarters in Palo Alto, CA. We scouted and contracted the locations for additional city stops:

  • Embarcadero in San Francisco, CA
  • The Third Street Promenade in the Hollywood Hills in Santa Monica, CA
  • The historic West End in downtown Dallas, TX
  • Chandler Fashion Center in Phoenix, AZ
  • The Magnificent Mile along Michigan Avenue in Chicago, IL
  • Centennial Olympic Park in Atlanta, GA.
  • The Shops at Georgetown in Capitol Hill in Washington D.C.

For the event, we partnered with agency The Bait Shoppe. The caravan consisted of a covered pop-up tent where visitors could try the new HP Chromebook featuring Google’s Chrome operating system, new touch-screen tables and HP laptops. The caravan included plenty of HP’s other devices like televisions, printers and computers. Brand ambassadors were decked out in cozy winter gear emblazoned with HP’s logo and the event’s custom hashtag, #hpjoy. They tested HP products, greeted visitors and helped people engage with all of HP’s new devices.

The caravan was decked out in bright holiday colors, and was decorated to look like a wrapped Christmas present. Stops included a Christmas tree decorated with #hpjoy ornaments.

Events in each city offered giveaways, prizes and special treats for visitors like popcorn, hot cocoa and grilled cheese sandwiches. Santa Claus made an appearance in each city, inviting children and brand ambassadors to sit on his lap. In Atlanta, a group of break dancers even entertained the crowd.

Our expert knowledge of cities and locations across the country allowed us to work efficiently with The Bait Shoppe to secure spots for the caravan that would attract visitors throughout the day.

Logistics and Coordination by: EventPermits

Promoted Brand: HP

Locations: San Francisco, CA; Santa Monica, CA; Dallas, TX; Chicago, IL; Atlanta, GA; Washington D.C.

Securing Permits for Successful Street Event Promoting Upcoming TV Movie

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EventPermits recently partnered with marketing and PR agency Pop2Life Creative to coordinate a street event in Manhattan promoting the National Geographic Channel’s TV movie called “Killing Kennedy.” We handled logistics and coordination, including security which was provided by Marty Barnes Security. We also secured all necessary permits for the event, which occurred in two locations in Manhattan, including activity, generator and sound permits.

“Killing Kennedy” is a made-for-TV movie based on the book “Killing Kennedy: The End of Camelot” by Bill O’Reilly and Martin Dugard. One of many projects scheduled to commemorate the 50th anniversary of JFK’s assassination, the movie parallels the lives of President John F. Kennedy and his killer Lee Harvey Oswald, through that fateful day when the former president was assassinated. “Killing Kennedy” stars Rob Lowe as JFK, Ginnifer Goodwin as Jackie O, and Will Rothhaar as Oswald. It premiered on the National Geographic Channel on Sunday, November 10 with encore presentations airing on the channel regularly.

To promote the film, 1960s-era-styled popup newsstands stocked with replica newspapers and magazines from the time period appeared on the southwest corner of 33rd Street and 7th Avenue near Penn Station and Madison Square Garden on Tuesday, November 5. The newsstand then popped up at Columbus Circle on the north side between Broadway and Central Park West on Thursday, November 7.

We worked to coordinate brand ambassadors who were dressed in ‘60s-era clothing, staffed the newsstands, and handed out newspaper clippings and literature announcing Kennedy’s killing to passers-by. The newsstand featured the National Geographic Channel’s logo, plus promotional theatrical posters and included the hashtag #KillingKennedy. The hashtag trended worldwide on Twitter during the movie’s premiere, ranking among the top 10 for social mentions among all primetime cable programs airing Sunday night.

For more information about the types of permits, special permitting and cities we service, please visit our Services page.


Permits by EventPermits: Activity Permit, Sound Permit, Generator Permits

Security Coordinated by: EventPermits

Logistics and Coordination by: EventPermits

Security Provided by: Marty Barnes Security

Promoted Brand: National Geographic

Locations: Madison Square Garden/Penn Station, Columbus Circle

Coordinating Multi-City Event Permits for Journelle’s Luxury Lingerie Road Trip

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east coast brand tour parking permits

Through the late summer and fall, EventPermits assisted Journelle — a luxury lingerie company based in Manhattan — to coordinate a road trip to promote their brand and designer products. Kicking off at the beginning of July in Sag Harbor, NY and wrapping at their home store in Manhattan on October 25, the tour traveled through major cities in the northeast. EventPermits secured parking permits and security for stops in Chicago, Washington DC/Georgetown and in the Meatpacking District in NYC.

For the tour, Journelle converted a vintage 1970 Land Yacht Airstream trailer into a mobile store with plush seating, a complimentary champagne bar in select locations, plus fit experts and style consultants, creating a unique take on the traditional pop-up store. Painted silver, the trailer was named The Grey Lady. In several cities, mannequins and additional merchandise were placed outside the trailer in the surrounding parking lot to further draw in pedestrians and passers-by.

We assisted Journelle by coordinating and securing all necessary parking permits in Chicago, DC and Georgetown, and NYC. In addition, we coordinated security provided by Marty Barnes Security for the NYC since it was a high-traffic event during Fashion Week and BeautyBar was onboard.

We coordinated parking at private facilities in Chicago and DC to ensure high visibility and we secured these locations due to their high rate of pedestrian foot traffic. In Chicago, The Grey Lady was settled between the best bars and restaurants, resulting in lots of traffic and interaction.

Our on-going relationships with authorities and offices in New York and other cities ensured we were able to create a successful multi-city event for Journelle, allowing them to focus on building The Grey Lady and their customer base. For more information about the cities we secure permits in, visit http://www.eventpermits.com/cities-sites-venues/.


Permits by EventPermits: Parking Permit

Security Coordinated by: EventPermits

Logistics and Coordination by:  EventPermits

Security provided by: Marty Barnes Security

Promoted Brand: Journelle

Locations: Chicago, Washington DC/Georgetown, the Meatpacking District.

Securing New York Event Permits for Martinson Coffee Food Truck Tour

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martinson coffee food truck nyc

EventPermits recently assisted Martinson Coffee with the company’s food truck sampling tour, which ran from September 19 through October 10. The food truck tour was held in promotion of Martinson’s K-cup coffee, and made stops at several locations in New York, New Jersey, and Connecticut, including Madison Square Garden, the Jersey City Port Authority Terminal, the site of the World Trade Center, Union Square, the Hoboken PATH Station, South Street Seaport, and Stamford.

For this event, we assisted by providing coordination and logistics services, coordinating security provided by Marty Barnes Security, and acquiring all of the necessary New York event permits, as well as those needed in the New Jersey and Connecticut locations. We worked with all of the necessary offices in order to procure the parking permits for the food truck and the health permits, which were needed in order to legally distribute the samples of Martinson K-cup coffee to passersby in each location.

Each of these events was scheduled to take place at a location with a high rate of pedestrian foot traffic during the times of the day when people would be commuting to work. This resulted in a very successful event with a lot of interaction. Plus, when your event smells like fresh coffee and you offer free samples to commuters, people tend to flock to it. Who would pass up a free cup of coffee?

Because of our strong, ongoing relationships with all of the necessary authorities in the New York and New Jersey areas, we were able to ensure that these events ran smoothly, legally, and according to schedule. For more information about New York event permits, visit http://www.eventpermits.com/cities-sites-venues/event-permits-new-york/.

Permits by P.R.omotion!/EventPermits: Parking Permit, Health Permit

Security Coordinated by: EventPermits

Logistics and Coordination by: EventPermits

Security provided by: Marty Barnes Security

Promoted Brand: Martinson Coffee

Locations: Madison Square Garden, the Jersey City Port Authority Terminal, the site of the World Trade Center, Union Square, the Hoboken PATH Station, Seaport, and Stamford.


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Or, the making of the on-demand spectacular

by Louis M. Brill

NEW YORK – If a company’s going to take its message to the pinnacle of advertising in America – Times Square – why buy just one sign?

A collaboration of placement sharing and digital technology now gives brand advertisers and media planners the ability to dominate – for short periods of time – the world-famous area by using up to 19 LED sign spectaculars for coordinated advertisements and promotions. The collaboration between two companies – Times Square Domination of Hoboken, N.J.,and The WOW Factor,Inc.™ of New York and Los Angeles – opens a new dimension of third-party advertising at the famous site.

Times Square Domination (TSD360) as described by company founder Tommy Hennigan, brings together major digital spectaculars in media buys. The impressive list of signage includes 7 Times Square, the NASDAQ Marquee and Tower, the Fox Screen by SONY, Reuters, JVC Screen, ABC Super Sign and several Clear Channel Spectacular displays.

The placements of the displays, if all used in a media buy, allows a brand, message or presentation to travel completely around the interior of Times Square creating a 360° immersion effect.

The WOW Factor manages and creates content for multiple Times Square sign spectaculars. Some of their clients include Coca-Cola, Toshiba, Samsung and Hyundai. To do this, WOW Factor President/CEO Don Blanton and his team created WIND™, a proprietary digital-advertising network service.

Blanton explains that the service includes WINDplay™, a set-top box connecting a sign spectacular to the WIND™ network, which distributes advertising content to each sign. Wind™ comes with a variety of features and options including frame accurate video and audio sync capabilities, smartphone interactivity, live broadcast capabilities and social media integration.

“The beauty of WIND™,” he says, “is that we can connect any digital sign to one another, no matter the location, type of hardware or the aspect ratio.”TSD360’s Hennigan contracted the WIND™ network  to link many of the major Times Square displays into a synchronized, multiple-sign advertising solution controlled from one source. For a TSD360 campaign, the participating Times Square spectaculars switch over to WIND™ at designated times for the domination package and then return to their normal operations.

Once TSD360 content is programmed into the WIND™ operations center, it’s synchronized into a singular, media-content package that fits on all the Times Square spectaculars connected to WIND™. This becomes a “true” sync with frame accurate-precision, presenting the largest single LED continuous video canvas in the world

“It’s a solution of simplicity and one-stop shopping for the advertiser or agency,” Hennigan says. “In the previous era of third-party advertising in Times Square, it could involve costly permits, satellite trucks, microwave connections. The content had to be created specifically according to each spectacular sign’s specs and then sent individually to each sign operator for programming. This could take weeks of planning, and the process could be delayed if the content wasn’t 100-percent accurate.

“Depending on the client budget, TSD360 secures the appropriate amount of third-party Times Square advertising real estate. These spectacular signs are already connected or willing to connect to the WIND™ network; depending on the complexity, we can have a client’s advertising package set up in a day or so, rather than a few weeks.”

The caveat to each of the TSD360 activations powered by the WIND™ network Is that the spectaculars connected to the network may not always be available at one time. This could be due to prior media commitments or a brand that is a competitor for an advertiser with category exclusivity.

The historic introduction of the TSD360 powered by the WIND™ network began with Microsoft Corp.’s launch of its Windows 8 operating system in late October 2012, which used the TSD360 Super Screen network of signs.

The presentation initially took all the spectaculars black; then, in perfect synchronization, every one of the TSD360 screens lit up with the Windows 8 content. With all the digital signage in sync (as well as interactivity with street kiosks). the event turned Times Square into a Microsoft showroom with an enormous street presence of product demonstrations, giveaways and lots of photo op for spreading the brand presence.

Since that successful launch, other TSD360 projects have been offered by Viacom, Mondeléz Global/Oreo cookies, Kraft, CNN and SoBe beverages. American Express sponsored a live broadcast of the Cold play concert direct from Madrid; and most recently Univision broadcast the Enrique Iglesias concert, including the first-ever synchronized sound on the screens without the use of special equipment.

Hennigan also employed The WOW Factor'” to create special content activations with entertainment value for TSD360 special presentations that can generate even more sponsored ad revenue.

“For the corporate owners of these Times Square spectaculars, it’s a marketing vs. special revenue trade-off; says Hennigan. “The corporation owner of the spectacular is asked to provide a few minutes of sign space each activation for a TSD360 special presentation. When they do, it’s an enormous win-win for everyone, as the sign

owner gets additional ad revenue and the sponsor has made an historic marketing breakthrough by sponsoring one of the largest consumer entertainment experiences on the Times Square world stage.

“It makes quite an impact when the sponsor brand ID or message displays before and after the presentation on just about every spectacular in Times Square. The audience is left with a ‘feel -good’ experience courtesy of that brand sponsor.”

With the growing availability of digital billboards and the TSD360 powered by the WIND™ network,

advertising in Times Square is now more accessible for those brands that can’t build their own spectacular. They now have multiple digital advertising opportunities including synchronized

360° ads, and special presentations in Times Square.

“When we build SpecHD, we knew this attraction could also support a new model,” said Coghlan. “We knew that we could enable true interaction with the audience, going beyond traditional one-way broadcasts to create true two-way conversations.”

Louis M. Brill is a journalist and consultant for high-tech entertainment and media communications.

From Out Of Home Magazine

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New York City Event Permits for the Tributo Ferrari Rally

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tributo ferrari

On August 24, 2013, EventPermits had the amazing opportunity to work with one of the most well-known luxury sports car brands for the Tributo Ferrari rally in New York City. We assisted with this event in many ways: our New York office coordinated navigation and parking of the Ferraris, staffed security for the event and overnight security for the vehicles, organized photography and videography, and secured the required permits for the event. The parking coordination included setting up legal curbside parking of the vehicles and acquiring the necessary parking permit. The other permits we secured included the Street Activity Permit, the Film Permit, and the Generator Permit.

The Tributo Ferrari rally was held to celebrate the season closer at the Bridgehampton Polo Club, as well as the gathering of these exceptional sports cars. The fleet of over 60 Ferrari owners and their vehicles made a tour beginning at the Ritz Carlton in Battery Park and ending at the Bridgehampton Polo Club on Long Island. In between, the fleet traveled through Grand Central Terminal, Times Square, 59th Street by Central Park South, and the Queensboro Bridge. Throughout the tour, our very own Tara Writt soared above the city in a helicopter, taking beautiful aerial shots of the cars as they made their way throughout the state. Additionally, we coordinated videography via snorkel lift at 21st Street and Queens Plaza South, elevated 135 feet in order to capture the cars as they came across the bridge from Manhattan to Queens.

This was an amazing event to be a part of. Seeing that many Ferraris at once really made an impression, and we are honored to have been involved!

NYC parking permits

Permits by P.R.omotion!/EventPermits: Street Activity Permit, Film Permit, Parking Permit, Generator Permit
Parking Coordinated by: EventPermits
Security Coordinated by: EventPermits
Security provided by: Marty Barnes Security
Photography by: EventPermits
Videography by: Dawn Howes
Promoted Brand: Ferrari
Locations: Ritz Carlton, Bridgehampton Polo Club, Grand Central Terminal, Times Square, 59th Street by Central Park South, and the Queensboro Bridge

New York City Branding Event Permits: Beating the Heat with Electrolux

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new york event permits
We recently assisted Electrolux in an experiential marketing event at Columbus Circle in New York City. The event, titled the “Electrolux Perfect Temp Setting,” was held in order to showcase Electrolux’s new refrigerator, the Electrolux French Door Refrigerator that has several state-of-the-art features, one of which is the Perfect Temp® Drawer with Luxury-Close™, which offers the ability to choose from a variety of temperatures so that people can select the specific setting that is most appropriate for the items they are storing. We secured several New York City event permits and certificates, as well as provided coordination for other aspects of the activities.

For this event, we assisted Electrolux in preparations to implement the unique set-up of the event, including the structure that the event was housed in. The structure consisted of several connected balloons that made up an interior space, which housed the refrigerators and kept the interior the “perfect temperature,” mimicking the “perfect temperature” that the Electrolux refrigerators create. For this part of the event, we acquired the Department of Building Permit, which was needed for the 36’ x 36’ hexagonal shade that covered the event.

new york event permits
Kelly Ripa was the celebrity guest of this unique promotional event, and she was on site blending frozen “mocktails” for attendees. For the sampling aspect of the day, we assisted by securing the Health Permit (needed to distribute the blended drinks), the Generator Permit (required to run the generator that powered the event), and the Fuel Handler Certificate (required for the fuel handler of the generator). Additionally, we coordinated security, which consisted of four security guards, and parking for the food truck that the drinks were distributed from and for Mrs. Ripa’s RV.
Permits by PRomotion/ EventPermits: Department of Building Permit, Health Permit, Generator Permit, Fuel Handler Certificate
Parking Coordinated by: EventPermits
Security Coordinated by: EventPermits
Promoted Brand: Electrolux
Venue: Columbus Circle, New York City
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Securing Special Event Permits for Bob Dylan’s Americanarama

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special event permits for bob dylan

In July, we had the amazing opportunity to work on Bob Dylan’s Americanarama festival, Dylan’s six-hour show that is currently touring the states and includes sets by other American folk-rock icons Wilco and My Morning Jacket, with additional performances by Bob Weir, the Richard Thompson Electric Trio, and Ryan Bingham.

The show took place at Park A Pier in Hoboken, New Jersey on Friday, July 23. The bands played through a variety of American genres: blues, folk rock, swing, rockabilly, and soul. Dylan performed many of his classics, including “Tangled Up in Blue,” “A Hard Rain’s Gonna Fall,” “I’m Sick of Love,” and “All Along the Watchtower.”

Dylan played an eclectic set, performing many of his classics in styles differing from originals, but the highlight of the night was when Dylan was joined onstage by Jeff Tweedy of Wilco and Jim James of My Morning Jacket for an awe-inspiring rendition of “The Weight,” a classic by Dylan’s former back-up group The Band, which found fame as an act independent of Dylan in the late 1960s.

new jersey stage permit

This was such an incredibly fun project. For the performance, we assisted The Bowery Presents, the agency handling the Americanarama tour, by working closely with city officials to secure the special event permits needed for this large event. For the event, we secured the Building Permit and the Stage Permit that were needed to use the stage and construct other structures for the event, the Generator Permit needed to power the event, the Fire Permit, and the Parking Permit.

This was an incredible event, and getting to work on once in a lifetime projects like this one is what makes our jobs so enjoyable.

Permits by PRomotion! / EventPermits: Building Permit, Fire Permit, Generator Permit, Stage Permit, Parking Permit
Stage: This Is It! Stageworks
Agency: The Bowery Presents
Venue: Pier A Park, Hoboken, New Jersey
Promoted Artist: Americanarama: Bob Dylan with Ryan Bingham, My Morning Jacket, and Wilco

EventPermits and Hostess Present the Twinkies Branding Tour

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Twinkies new york branding event

We have been working on a very exciting branding campaign for Hostess this month to celebrate the return of Twinkies to stores! To assist Hostess with this exciting event, we have developed a food truck tour, bringing samples of the new Twinkies to major U.S. cities. So far, we have held events at two locations in New York City, including one in Penn Station, and in Tribune Plaza in Chicago. Later this month, we will be bringing the tour to Los Angeles, and the campaign has been so successful that Hostess has recently decided to extend the tour to include even more locations and dates!

The Twinkies relaunching campaign marks a big moment in the Hostess history, as they work to rebrand their company and reintroduce Twinkies and the rest of their snacks back into stores nationwide. The branding campaign features a food truck that brings the iconic American snacks to the streets of each city, as well as a meet and greet with the Twinkies mascot, Twinkie the Kid. Additionally, passersby and participants in the festivities can also receive a Twinkies t-shirt.

EventPermits has assisted with the Twinkies branding campaign by working with the city governments to secure the health permit needed to hand out samples and to secure the activity permit for the 22-foot step van. Additionally, EventPermits coordinated brand ambassadors as well as security for the event, which was provided by Marty Barnes Security.

We are very happy to be able to work with Twinkies on this event. Every stop on the tour has garnered a lot of attention, which tells us just how happy people are about the return of Twinkies! The tour has received nationwide attention, and we are very excited to continue working on it! Keep an eye on our Facebook page to see where we will be next!

Permits by PRomotion! / EventPermits: Health Permit, Activity Permit

Event Security by: Marty Barnes Security

Sponsored Company: Hostess

Cities: New York City, Chicago, Los Angeles

Brand Ambassador Coordination: PRomotion! / EventPermits 

EventPermits Sponsors the Glamour Gals Scholarship Awards

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new york event

On May 4, 2013, we were proud to act as the main sponsors for the Glamour Gals Scholarship Awards, which were held in honor of the charity’s outstanding volunteers, who were presented with scholarship awards in recognition of their hard work with the charity. The charity also presented the New York Yankees with the Inspiration Glammy in recognition of the organization’s work with Glamour Gals during H.O.P.E week. Meredith Marakovitz, a YES Network reporter, and Jason Latimer, Assistant Director of Media and Player Relations, accepted the award on behalf of the Yankees.

The Glamour Gals Foundation is a 501(c)(3) nonprofit that connects teenage volunteers with women in senior living homes to provide companionship and makeovers.

In addition to acting as the main sponsor for the New York event, EventPermits also assisted by coordinating the location, the New York permits needed, and security. EventPermits was able to arrange the venue due to our excellent working relationship with NASDAQ, who we have worked with on several occasions in the past. EventPermits also coordinated the necessary parking permit and security for the event.

This was a very successful event, and EventPermits was excited to have the opportunity to act as sponsors and assist with event planning. For more information about Glamour Gals and the charity’s mission, please visit www.glamourgals.org.

Permits by: PRomotion! / EventPermits: Parking Permit
Event Security by: All Saints Management
Sponsored Organization: Glamour Gals Foundation
Venue: NASDAQ MarketSite
Music: DJ Adam Radice
Flowers Arrangements: Botanical Design
Event Photography: Sunny Norton

EventPermits Assists with Land O’Lakes Food Truck Tour

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food truck permit

This spring, EventPermits is assisting Land O’Lakes in the company’s Melt Machine Tour, a New Jersey and New York food truck promotional event, which will draw to a close May 10, 2013. The event is in promotion of Land O’Lakes cheese and butter, and is bringing a food truck serving fresh grilled cheese sandwiches to customers at ShopRites, Walmarts, Foodtowns, and other grocery stores in the New Jersey and New York areas.

The food truck tour has drawn a lot of attention from hungry shoppers, who have been enthusiastic about the quality of the Land O’Lakes sandwiches.

EventPermits has assisted with the Land O’Lakes New York food truck tour by securing the Temporary Food Establishment permits, the food truck permits needed in order for event managers to prepare and serve food legally.

For more information about our work with food truck permits, visit our sister site http://www.foodtruckpermits.com/.


Permits by: PRomotion! / EventPermits – Temporary Food Establishment Permit

Promoted Company: Land O’Lakes

Venue: New Jersey and New York food stores

Event Logistics: EventPermits

Event Security Guidelines

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Events like the Boston marathon should be occasions for entertainment, celebration, and, at times, personal achievement. However, as we know, this is not always the case, as events can also be occasions that provide the opportunity for violence and other acts of terror. The Department of Homeland Security has issued guides for event planners about how to plan for event security, as well as tips for attendees that could help prevent future events from becoming sites of violence. See the following documents for guidelines from the DHS, and always adhere to the “If You See Something, Say Something” campaign.

DHS: Performance Venues—Indicators of Violence & Protective Measures

DHS: Commercial Facility Sector Training

DHS: Protect Myself from Cyber Security

EventPermits Assists in New York Event For March Madness

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new york event

On March 18, EventPermits assisted the NCAA in its event celebrating the beginning of March Madness. The event took place outside Madison Square Garden at Penn Station and featured a large bracket structure and live music by the Rutgers University Marching Band. The bracket structure remained up for the rest of the week and was updated as teams moved forward in the NCAA basketball tournament.

The event, which opened at noon, drew in crowds of people as they were entering and leaving the Penn Station /Madison Square Garden area. The marching band played college fight songs and sing-a-long songs that the growing crowd could participate in.

EventPermits helped make this event possible by securing all of the necessary permits and coordinating security that allowed the event to run smoothly. Our expert team secured the parking permit and the sound permit that was needed in order to allow the marching band to play. They also secured the Department of Buildings Permit that was needed to allow the event planners to build the bracket structure and keep it up all week. Security for the event was provided by Marty Barnes.

Permits by: PRomotion! / EventPermits Department of Buildings Permit, Parking Permit, Sound Permit
Event Security by: Mart Barnes Security
Promoted Organization: NCAA
Venue: Madison Square Garden
Event Logistics: EventPermits

EventPermits Assists Unreal Candy Company in Easter Bunny Apology Tour (New York)

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event permit agency

EventPermits assisted the Unreal Candy company in its Easter Bunny Apology Tour when the tour passed through New York. The New York event took place on March 20, 2013 at Columbus Circle, and featured sampling of Unreal Candy and “Easter Bunnies”—actors in bunny suits—holding signs that read “I’m Sorry” in apology for distributing candy full of “junk” on Easters past. The bunnies made it to Columbus Circle on a double-decker bus, which also had a banner that read “I’m Sorry.” Unreal Candy is a candy company that makes candy that is free of corn syrup, preservatives, artificial coloring, artificial flavors, genetically modified ingredients and hydrogenated oils.

EventPermits assisted Unreal Candy in this event by securing the necessary permits, including the Activity Permit and the Health Permit; a health permit is required for any event where sampling takes place. EventPermits also assisted by coordinating security for the event and double-decker bus transport.

Permits by: PRomotion! / EventPermits– Activity Permit, Health Permit
Event Security by: Mart Barnes Security
Bus Provided by: www.pr-omotion.com
Promoted Brand: Unreal candy


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EventPermits, Digital Domination, and Microsoft Corporation Take Over Times Square in Promotional Event

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On October 25, 2012, EventPermits assisted Digital Domination and Microsoft Corporation in their 19-screen Times Square digital domination event in promotion of Microsoft’s Windows 8 Launch and Microsoft Surface Tablet Store Grand Opening. This event was the first time that a single corporation had access to a majority of the panorama of screens in Times Square all at once. The domination included many of the larger screens in Times Square, like the NASDAQ Tower and the American Eagle screen.

One of the fun, interactive features of this event was the ground event that allowed attendees to sample Microsoft Tablets by displaying images they created on the tablet on some of the screens in Times Square through a live feed.

EventPermits assisted this amazing outdoor marketing event by securing the necessary permits, including the Street Activity Permits, Amplified Sound Permit, Generator Permit, Fuel Handler Permit, DOB (Buildings) Permit, Health Permit, Parking Permits, Sampling Permit, After Hours Work Permit, and Film Permit.

Permits by: PRomotion! / EventPermits—Street Activity Permits, Amplified Sound Permit, Generator Permit, Fuel Handler Permit, DOB (Buildings) Permit, Health Permit, Parking Permits, Sampling Permit, After Hours Work Permit, Film Permit.
Event Security by: Marty Barnes Security and D. Sterling Security
Event Logistics by: Team PRomotion!, ESP Productions (Nashville, Tennesee)
Promoted Brand: Microsoft Corporation
Screen Content Consultation: Don Blanton, President Wow Factor
Screens Powered by: WindTM –A Wow Factor Company
Times Square Screens: Port Authority, 7 Times Square, NASDAQ Marquee, NASDAQ, Reuters, Newscorp/SONY, Hard Rock Café, JVC, abc Super Sign, 1515 South, 1515 North, Aeropostale, MTV 44 ½, Disney, American Eagle, Spec HD 127 (West), Spec HD 128 (East), Spec HD 129 (TSA), TSQ

EventPermits Assists Dry Fried Wing Company in Special Food Tasting Event

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The Dried Fried Wing Company held a special media tasting on February 1 in Times Square to celebrate the growing popularity of the company, which is going national after taking San Francisco by storm. The increasingly popular wings are fried dry, so they’re super crispy outside while staying juicy on the inside. The kicker? The sweet garlic chili sauce that they are tossed in completes the package, making them irresistible.

This event brought the Dry Fried Wing Company to New York for the first time and was held inside the NASDAQ building, which EventPermits supplied the parking permit for. EventPermits also supported this food tasting event by providing security.

Venue: NASDAQ Building – Times Square NYC

Permits by: PRomotion! / EventPermits – Parking permit

Event Security by: Marty Barnes Productions Inc

Crocs and Cupcakes: EventPermits Assists 10th Anniversary Times Square Celebration

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On July 31, 2012 EventPermits and PRomotion! assisted Crocs as it rang in its tenth anniversary – literally! The day began in Times Square as Crocs founders were joined by EXTRA host and former DWTS sweetheart Maria Menounos to ring the NASDAQ market opening bell. It wouldn’t be a birthday without cake, and the group was joined by a giant pink Croc confection constructed entirely with more than 2,000 cupcakes by TLC’s “DC Cupcakes” stars Katherine Kallinis Berman and Sophie Kallinis LaMontagne of Georgetown Cupcake. After opening the market, Menounos, Crocs founders, friends and fans were out in Times Square sharing cupcakes with the crowd. EventPermits worked to arrange a birthday to remember by securing sampling, street activity, health and Times Square permits.

EventPermits worked with Linhart PR and NASDAQ MarketSite to secure all necessary permits in order to ensure this celebration of America’s most beloved clog was safely shared with excited fans and shoppers.

Permits by: PRomotion! / EventPermits – Sampling permit, Street Activity Permit, Health Permit, Times Square Permit

Reviving the Kiss: EventPermits and Gillette Ask NY Couples to “Kiss and Tell”

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Is the kiss on decline? A recent survey shows that if it is, it may be due to discomfort and even facial rashes experienced while kissing partners that sport the scruffy look. EventPermits helped Gillette find out on January 16 in Times Square, New York with the kickoff of their Kiss & Tell promotional event tour by securing all of the necessary permits including the generator permit needed to power the kissing booth and tent, security provided by D. Sterling, as well as a site license from Champion Parking that allowed the event team to interact with the engaged Kiss and Tell participants. The event was hosted by actress and musician Nikki Reed and asked real-life couples to participate in an experiment by kissing on the spot both before and after the guys got a fresh shave.

The Kiss & Tell event comes on the heels of research suggesting that although facial hair may be a popular trend that many find attractive, rocking the out-of-bed, stubbled look could actually be a huge turn-off. A survey conducted by Braun Research Incorporated showed that over half of women experience uncomfortable scraping and irritation after kissing a guy with stubble, and that a third of women will avoid kissing a guy altogether if he has facial hair.

So what’s the verdict? Gillette will announce the results of its experiment on Valentine’s Day of this year.

Venue: Champion Parking – Times Square NYC

Permits by: PRomotion! / EventPermits – Sidewalk Permit, Site License, Generator Permit

Event Security by: D Sterling

Event Logistics by: Pierce Promotions

Going to the Dogs: Rachael Ray Promotes New Dog Food Line with Food Truck Sampling

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Best-selling author, chef, daytime talk show host and pet lover Rachael Ray launched a food truck for dogs called the “Woof Wagon” to promote her recently launched line of high-end natural wet food for dogs called Rachael Ray Nutrish® Naturally Delish™ and raise awareness of animal shelters and welfare organizations. Ray’s Nutrish brand partnered with Best Friends Animal Society, who had puppies available for adoption at each stop. EventPermits supported Ray’s cause and campaign by securing parking permits for both the Best Friends adoption truck and the Woof Wagon, as well as gathering all necessary permits for Ray’s “Pup-up” food truck stops across the city.

For three days beginning on October 18, Ray’s Nutrish Woof Wagon rolled through New York City handing out dog food samples. The food truck stopped in Columbus Circle and Union Square while tweeting up-to-the-minute whereabouts using the twitter handle @Nutrish. Pooches were served delicious flavors from Ray’s Nutrish line including Chicken Muttballs and Pasta, Hearty Beef Stew and Chicken Paw Pie. Real meat is the top ingredient in many of Nutrish’s flavors, and Ray told the New York Times, “Nutrish is made to human standards. I’ve tried the kibble myself.” (LINK: NY Times) The food truck served dogs their choice on a dish and sent them home with additional samples plus bottles of Pup Water.

EventPermits supported Ray’s cause, working with The Door Public Relations to secure sampling, health and street activity permits to ensure the Woof Wagon could park and serve dogs and leave them with happy tails wagging.

Permits by: PRomotion! / EventPermitsSampling Permit, Health Permit, Street Activity permit, Parking Permit

Staffing and Brand Ambassadors by: Fameagency

Event Production by: This Is It! Stageworks

Food Truck supplied by: PRomotion!

Event Security by: D Sterling

Event Logistics by: PRomotion! / EventPermits

Mondelez Shares Delicious Moments of Joy in Times Square

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On October 3, 2012, EventPermits and PRomotion! assisted Mondelēz International, Inc. celebrate its launch as a new company, by ringing the opening bell on the NASDAQ Global Select Market, marking the second day of trading under the company’s new ticker symbol MDLZ.

Mondelēz International, Inc. is a world leader in chocolate, biscuits, gum, candy, coffee and powdered beverages. The company changed its name from Kraft Foods, Inc. after separating from its North American grocery business, Kraft Foods Group, Inc. on October 1.

To celebrate and share this milestone, Mondelēz International held a special event in Times Square, New York City. EventPermits secured health/food permits for employees to share a taste of Mondelēz International’s beloved products with thousands of people passing through the square. The event in Times Square included Brand Ambassadors (staffed by the fameagency NYC Office) dressed in costumes depicting America’s favorite snack foods, including Oreo sandwich cookies, and a spectacular 3-D “JOY” prop created by Trigger Productions. The NASDAQ event was intended to share what Mondelēz International, Inc. is all about: creating delicious moments of JOY. EventPermits was engaged to arrange all the necessary permits, including sidewalk permits, to ensure this commemorative event, part of worldwide festivities spanning 80 countries, went off without a hitch.

Permits by: PRomotion! /  EventPermits – Street Activity permit, Sampling permit, Film permit, Health permit, Times Square permit, Generator permit

Staffing and Brand Ambassadors by: fameagency

Event Production by: Trigger Productions 

Event Security by: Marty Barnes Productions

Wearables by: Cover Stitches and by  EMKAY Designs

Oh-Oh Oreo! Pop Up Store in Times Square

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On October 2, Kraft Foods, the maker of beloved sandwich cookies Oreos, celebrated the brand’s 100-year anniversary live in Times Square. The event concluded a 100-day advertising campaign called Daily Twist, a riff on the “twist, lick and dunk” Oreo-eating ritual. Oreo introduced a new, stylized cookie each day on a dedicated website, as well as on the brand’s Facebook and Twitter accounts. Each daily image focused on a current-events story.

EventPermits assisted Oreo (formerly under the Kraft Foods umbrella of brands) and the newly-formed Mondelez Foods, along with their integrated agency teams including DraftFCB, 360i and MediaVest, to secure all necessary permits to secure and support a temporary, pop-up NYC advertising agency board room, created in the style of the popular MadMen TV show, and dropped it smack in the heart of Times Square at 46th Street and Broadway. On October 2, Oreo fans submitted suggestions for the final Daily Twist in person or via social media. These suggestions were displayed live on a large, digital Oreo billboard. Fans voted for their favorites and the pop-up agency then sketched ads live within hours. Digital Domination LLC, through its TimesSquareDomination division, worked with MediaVest to secure the American Eagle sign as Oreo’s temporary OOH digital sign for this event. EventPermits secured proper permitting for space for the glass-paneled advertising agency. The temporary building is also considered a pop up store. EventPermits was thrilled to help Oreo’s achieve a new twist in Times Square, New York City.

Permits by EventPermits:Street Activity permit, DOB permit, Sampling permit, Film permit, Health permit, Times Square permit, Generator permit

Security by: Sterling Special Events

Logistics and Event Production by: Synergy Events

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Mumford & Sons

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EventPermits assisted in the permitting process for a trailblazing concert event, a first ever of this magnitude, at Pier A Park in Hoboken, NJ. On the first day of August, Hoboken welcomed the Grammy nominated and Billboard Music Award winning English folk-rock musical group, Mumford & Sons, to launch their national tour of 15 cities (16 concerts). EventPermits worked with The Bowery Presents, This Is It! Stageworks of Hoboken, and City Officials to assemble a concert event that Hoboken has not seen until now. The mellow rock band drew a sellout crowd of 15,000 people. With a great performance by the London based musicians, the real takeaway from Wednesday night’s concert is that not only is an event this size fathomable for Hoboken to host, but it was a smashing success. This comes as great news for the concertgoers of Hoboken, New York City and EventPermits to hopefully bring in similar acts for the future.

Permitting for the Mumford & Sons event was an undertaking that EventPermits was excited to tackle. The company’s responsibilities for the event included permits and agreements from Public Safety, Parking, Transportation, Maintenance/Engineering, Department of Buildings, NJ State Alcohol & Beverage Control, NJ Transit/PATH approvals, Hoboken Fire Department for generators and open flame/sterno permits, as well as a three minute fireworks extravaganza at the show’s conclusion. Permitting of the stage required Coast Guard involvement as the stage floated down the Hudson River on a barge and was craned onto Pier A days leading up to the show.  The assembly of the structure was an especially impressive spectacle as This Is It! Stageworks had maneuvered the massive configuration into place. EventPermits is hopeful to be involved in future events that require permitting on Pier A due to the positive response from the concertgoers along with the City of Hoboken. Pictures of the thrilling show in addition to the shows set-up can be found at EventPermits’ Twitter and Facebook pages.

Permits: Building Permit, Fire Permit, Generator Permit, Stage Permit and Parking Permits by EventPermits

Stage: This Is It! Stageworks

Agency: The Bowery Presents

Venue: Pier A Park, Hoboken, NJ

Promoted Band: Mumford and Sons

Mars® “Random Acts of Chocolate” Campaign on Military Island with Michael Maloney

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During this past summer, on September 6th, 2011, celebrity Michael Maloney from Extreme Makeover: Home Edition helped launch a day of kindness for thousands of New Yorkers and tourists alike. The shared goal was to launch a Mars® branded day, “Random Acts of Chocolate,” by distributing 50,000 of the company’s full-sized, famous brand bars and candies such as M&M’s®, Snickers®, 3 Musketeers®, Milky Way® and Twix®.

Even before the program started, Michael Maloney and a Mars® VIP spokesperson were in a greenroom conducting interviews for this launch with various media outlets both national and local. In addition to the interviews, EventPermits assisted WS and Mars® with targeted, localized outreach. Random Acts of Chocolate was included in the Times Square Event Calendar, Times Square/midtown neighborhood e-mail blast, TimesSquareNYC Facebook page and Twitter feed which combined has a following of nearly 375,000 people. This included banner ads, live social mentions and links for the program.

Businesses and residents in Manhattan who tweeted #RandomActsofChocolate received chocolate bars for themselves and their friends. We were able to create a “mission control” hub where staffers who were stationed at the helm of the command center monitored the social feeds on twitter and dispatched the bikers out to different locations around NYC. Through fameagency we were able to provide 30 models and of those 25 were posing as bike messengers complete with helmet cams and their own bicycles. This Is It! Stageworks delivered their SL100 mobile stage onto Military Island decked out in full Mars® branding, laptops and flat screen televisions. Our collective team coordinated hundreds of deliveries and sampling throughout the day and before we knew it, Michael Maloney was on the stage distributing chocolates to the crowd himself!

EventPermits acquired Military Island, as well as additional New York City permits such as: health permits, parking for the satellite/uplink vehicle and finally the refrigeration truck, to keep the chocolate melting in your mouth, instead of your hand.

Permits: Street Activity Permit, Generator Permit, Health Permit and Parking Permit by EventPermits
Security: D. Sterling Security
Stage: This Is It! Stageworks
Graphics: This Is It! Stageworks
Event Staffing: fameagency
Agency: Weber Shandwick
Promoted Brand: Mars, Incorporated and its Affiliates