Do 501(c)(3) Events Need Permits?

eventpermits

October 14, 2025

Experiential activations are not just a marketing strategy for big name brands. They are a powerful way for 501(c)(3) organizations to get the word out about their mission in a way that engages audiences across generations, from Boomers to Gen Z.

If you’re used to working with Fortune 500’s, you may wonder how the event permitting process differs for nonprofit events. While there are a few nuances, the process is generally the same as any other experiential event you would plan.

A common misconception we see when discussing 501(c)(3) events with our clients is that a nonprofit is exempt from permits. This is simply not the case. The truth is, ANY type of event is subject to permits regardless of 501(c)(3) status.

The good news is, your nonprofit MAY qualify for discounted pricing on event permit and insurance costs. This varies on a case-by-case basis depending on the city, venue and event elements involved with your activation. Your EP rep will be able to guide you on this and provide further insight into market specific rules to ensure you are taking advantage of these savings, when applicable.

That being said – organization is key! Having a few essential documents handy from the start of the planning process with us will ensure timely and accurate submissions for all city approvals. This includes:

IRS determination letter
State-issued tax-exemption certificate
Proof of nonprofit insurance coverage (if applicable)

While 501(c)(3) nonprofit events may require more documentation than you’re used to, they follow the same permitting process of a regular experiential event. While permits are required, there may be some savings available to those who can prove 501(c)(3) status, depending on the city and nature of the activation. With some organization, due diligence and the right permitting team, you can utilize experiential marketing to create an impactful experience that raises awareness for your cause.